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Five signs your ER department needs scheduling software for emergency medicine

Posted on 5/5/2022 by Elizabeth in category: scheduling software articles
As medicine evolved, emergency rooms have become busy and have a lot of responsibilities; therefore, they need a well-organized physician scheduling system. If your hospital has been carrying out physician shift scheduling using pen-and-paper or spreadsheets, then over time, these inefficiencies will negatively influence staff morale, patient safety, and your bottom line.

Here are five signs your ER needs scheduling software.

1. When staff is frustrated.

The first sign your ER needs scheduling software is rising dissatisfaction and frustration due to out-of-date schedules. These out-of-date schedules make it difficult for physicians to know if they're on call, filling in for another physician, or answering change requests every week. This shift schedule causes physicians to be uncertain, resulting in burnout and low morale.

Also, physicians turning into switchboard operators due to other physicians calling in for schedule checks or receiving double payments due to on-call shifts can lead to various forms of frustration.

2. When you have delayed patient care.

The second sign is that inpatient care is being delayed. When inaccurate schedules are circulated while the staff tries to figure out which physician is on call, the patients suffer from it. Manual (pen and paper or spreadsheet) schedules frequently delay emergency department throughput. Furthermore, surgeries may be delayed due to the physician's different schedules versions.

3. When you have increasing patient volumes.

As people get older, they become more prone to having chronic diseases and complex medical issues, leading to a rise in numerous visits to the ER. This increasing volume, coupled with the unpredictability of any emergency, makes emergency medicine scheduling essential. This scheduling approach allows each physician to see who is on duty to care for which section.

4. When you have constant staffing needs and limited resources.

What is the clear distinction between other medical departments and emergency departments? The answer is that EDs are never closed. In hospitals with limited resources and staff shortages, particularly in rural regions, having efficient and well-optimized shift scheduling will help keep the emergency room department running smoothly. This is because each physician will have clear notification of when they are on or off-call.

5. When you have conflicts in schedules.

Requests for time off are not uncommon in the medical field. However, how it is recorded and scheduled is critical. Because the dates are manually entered on a spreadsheet, they may clash, resulting in conflicts. As a result, it is best to have the right physician scheduler tool to handle them.

A hospital's physician scheduling software keeps requests coordinated in a single online area. Managers are notified as soon as the physicians make their requests. With automatic reminders to employees about their next shift or leave, this strategy avoids surprise no-shows.


One of the most time-consuming aspects of running a business is scheduling your employees, but it doesn't have to be. When it comes to using emergency medicine scheduling software, the benefits are unlimited.

However, if you're already using physician scheduler software, it's possible that it's out of date and incapable of completing the functions that it should. As a result, it's time to update your old ER scheduling software in this scenario.

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