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Best practices for implementing doctor scheduling software

Posted on 4/18/2018 by Elizabeth in category: scheduling software articles

As a scheduling administrator in an emergency healthcare setting, you have a variety of responsibilities. You're responsible for ensuring the hospital or multiple hospitals are adequately staffed and if you're also a physician, you have to manage your own practice as well. You may even be responsible for other healthcare offices like a surgery center or clinic. 

For you to meet all your obligations, you need to have some type of organization. Scheduling both your's and your staff's time plays a significant role. As busy as you are, you likely don't have hours to spend manually creating a schedule for your hospital hours. Fortunately, shift scheduling software is a tool you can customize and implement to meet your needs. It will save you time and money so you can focus your attention on what truly matters - your patients.

Ambulatory practices, hospitals and clinics are now evaluating processes and expanding hours to achieve scheduling. The Association of American Medical Colleges (AAMC) estimates by 2025, the U.S. will encounter over 130,600 physician shortages, without the better use of staff and non-physician providers. Because of this, learning how to effectively implement doctor scheduling software will benefit your entire healthcare operation tremendously. Let's take a look at some of the best practices.

Use your physician scheduling software to:

1. Manage Multiple Schedules

Manage different schedules across multiple locations, physicians and days of the week. Doctor scheduling software allows you to easily customize your schedules to accommodate rotating shift schedules and compressed workweeks.

2. Schedule Enough Doctors

It's critical that you always have enough doctors, nurses and other staff scheduled to work. Emergency medicine scheduling software allows you to adjust the schedule as needed to reflect changes like swapping shifts. It will help you to schedule on call staff adequately and easily. Ensure full coverage by scheduling staff by department. Schedule physician rotations automatically. Reach your physicians and other staff quickly regardless if they're working or not.

3. Reduce Everyday Inefficiencies

Do you know how your front office team is spending their time? Physician scheduling software will speed up your scheduling process so you have enough coverage to ensure things like:

- Checking in patients
- Assisting with administrative duties
- Collecting copays

You have much more important responsibilities to fill your time other than flipping through calendars.

4. Provide 24/7 Schedule Access

Physician scheduling software allows doctors and other staff to access their schedules remotely. They can make schedule change requests automatically.

Implementing your doctor scheduling software effectively will take thorough planning and preparation to ensure success. Make sure you completely understand how to operate and maintain the software properly and the cost of doing so. With shift scheduling software, you'll have more hours in your day to get the important tasks done and ensure your patients are being taking care of properly. You'll also have a better way of managing the schedule and a happier and more satisfied healthcare team.

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