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Five steps to create efficient ER physician scheduling

Posted on 10/26/2022 by Elizabeth in category: scheduling software articles
Physician scheduling is crucial in the planning of Emergency Departments (ED). Having the proper quantity of resources, with the right abilities and experience, may greatly enhance patient service and physician working conditions.

The method used to schedule shifts in the emergency room is extremely complex and is only getting more so. ER schedules are more complex than those in other medical specialties since you must juggle more groups.

Another distinctive sort of practice with its own set of issues is emergency medicine. Changes in priorities and workload can occur hour by hour, day by day, and perhaps even minute by minute. Being in charge of the ER shift scheduling requires enough knowledge. However, here are five steps that help in creating an efficient ER physician schedule:

Five Steps to Create an Efficient ER Physician Scheduling

Physician scheduling is challenging because emergency rooms are open 24 hours daily, seven days a week. ED physicians frequently work night and weekend hours, but with these steps, it may be less stressful.

1) Use scheduling software for emergency medicine scheduling.

Using a scheduling tool, you can automate the physician scheduling procedure. You may use scheduling software to:

• Separate or select group users as needed.
• Use circadian cycles to go forward in time.
• Distribute weekends and evenings equitably based on contract, duration, and so forth.
• Adjust timetables depending on doctor productivity and patient arrivals.

2) Plan on having more physicians than required.

Expect higher patient traffic in the ER and plan accordingly to be efficient. You don't want to plan just enough doctors to cover each shift. Instead, plan at least two doctors every shift to guarantee you can satisfy patient demand or include on-call periods in your calendar.

3) Make plans for holidays and vacations.

These don't have to be a headache to plan. You can suggest that physicians volunteer to work a certain number of holidays and submit their requests for breaks and vacations early in the year. This will give you ample time to ensure you don't have any coverage difficulties.

4) Request preferences for physician scheduling.

Because they are doctors, they should be able to balance their personal and professional lives. You should take the opportunity ahead of time to gather their schedule preferences and include them as much as feasible in the timetable. It is critical to physician retention and productivity.

5) Schedule shifts judiciously.

Never assign a doctor to more than four shifts or more than 32 hours per week. Make sure all of your doctors receive an equitable distribution of the same shift types. No more than three consecutive night shifts should be worked in a row. Avoid having shifts with short turnaround times (less than 12 hours).


Scheduling shifts is one of the numerous obstacles to working in emergency medicine. However, with some careful thought, you will be able to construct an efficient ER physician's scheduling system. Implement these five steps as soon as possible to improve your ER physician schedule before the hectic months arrive.

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