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Five ways to simplify ER scheduling

Posted on 11/17/2021 by Elizabeth in category: scheduling software articles
The ER department in any hospital is a vital, complex setting with the highest physician burnout rate, making emergency medicine scheduling considerably more difficult. Given that the ER department is open twenty-four hours a day, seven days a week, scheduling is far more difficult than anticipated. The following are some suggestions for ER department scheduling.

1) Use Scheduling Software

Scheduling software can help to ease the stress of the scheduling process, allowing you to design schedules that are not only fair and sensitive but also quick and accurate. With the scheduling software, you will be able to adjust schedules based on the physician’s efficiency and projected client arrivals, schedule specific users separately or together as needed, split weekends and evenings equitably by experience, age, and so on.

2) Schedule More Staff Than You Need

You should not get just enough physicians that will fill each shift, Instead, plan for a minimum of two physicians per shift to ensure you can satisfy patient demand, or incorporate on-call shifts into your calendar. A busy ER necessitates a similarly busy staff to maintain your physician’s work ethic and efficiency.

3) Adjust Your Shift Scheduling

Emergency physicians have advocated for a shift scheduling system in which each doctor works a single shift in addition to their regular schedule. In terms of logistics, this type of timetable is difficult for small businesses to adopt, but it is a viable option for large businesses. Although some doctors may complain of their circadian rhythm being disturbed due to such single solitary shifts, some sleep schedule modifications are considered to be helpful.

After a night shift, it's best to sleep soon after arriving home and wake up after around four hours. This has been shown to aid sleep better at regular bedtime and, as a result, all night. Sleeping for more than four hours following shifts may be detrimental to the next night's sleep and may lead to REM deprivation if one is anticipated to wake up early for a day shift the next morning.

4) Make Your Schedule Transparent

The significance of schedule transparency, particularly for physician schedules, cannot be overstated. Transparency allows your physicians and managers to see the calendar and request adjustments ahead of time, minimizing last-minute headaches and likely gaps. This transparency should also allow you to keep track of where your physicians are working and also the patients they are assigned to.

5) Request Physician Schedule Preferences

Being a physician does not preclude them from being able to manage their lives and career. You should take the time ahead of time to learn about their scheduling preferences and include them as much as feasible in the timetable. It is critical for physician retention and performance. Physicians’ schedulers that are committed to physicians ensure that physicians are less frustrated, that retention is improved, that productivity is understood, and that physicians perform better.


Making the decision to improve the emergency department scheduling procedure is a big step. While good physician scheduling necessitates sophisticated reasoning and routines, an emergency department that makes this commitment to its clinicians will reap significant rewards.

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