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Keep physicians In the loop when implementing medical scheduling software

Posted on 4/15/2020 by Elizabeth in category: scheduling software articles

Health networks constantly absorb private doctor practices, which could raise the challenge of integrating variably effective and highly diverse systems and practices into an all-embracing organization. Having a rules-based shift scheduling system that's strong and centralized for managing this challenge helps mitigate the transition for doctors, department administration and scheduling resources.

So, you'll want to keep your doctors in the loop throughout the entire process of embracing a new system. The implementation of a new physician scheduling system can affect physicians because they'll use it daily.

That’s why it’s essential for you to implement staff scheduling with a focus on transparency and on each clinical area's individuals needs. This will help your doctors feel you're hearing their concerns and addressing them - and, perhaps most importantly - that they're benefitting from this change in the system. One type of system change is the implementation of medical scheduling software.

Some key benefits of using emergency medicine scheduling software are:

1. Physicians Can Create Effective Schedules

Since your doctors are so affected by scheduling, they're in a unique position of truly caring about the schedule's quality. Doctors want what's best for:

- Themselves
- Their fellow colleagues
- Their patients

They're motivated to make sure the entire team experiences a balanced schedule that will improve patient care.

2. Physicians May Require Less Training

Doctors are likely familiar with various standards, rules and preferences you have in place for the scheduling system. Since they're very familiar with their schedule's ins and outs, they'll likely require a lot less time to get up to speed and start creating shift schedules via emergency medical scheduling software.

3. Saves Physicians Time

When you switch a hospital or department over to one scheduling system, it protects doctors' time through detailed schedule sharing. For instance, if a doctor is working on a clinical backlog on administrative time, but they're being paged like they're clinically available, it can lead to inefficient work. If the doctor's schedule is in a single schedule solution, it will represent their true clinical availability accurately as well as the level of work disruption allowed. And, when you save a doctor's time, you stand to help reduce physician burnout, which is prevalent throughout the medical staff community.

4. Accounts for Non-Billable Time More Efficiently

Non-billable work across hospitals can be ill-defined, meaning doctors are often not credited for a large portion of work they perform throughout the day. And, this can become a blind spot to what individuals are actually doing during these time periods. This is not ideal, both from an organizational perspective and from a doctor's perspective, as you want and need to receive credit for work you're performing for supporting the hospital.

With one shift scheduling solution, you can coordinate and track schedules across all clinical areas and refine schedules to reflect the certain specialty demands, creating more transparency into the way different departments support one another and how the hospitals run.

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