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Overcoming the challenges of managing shift schedules

Posted on 5/18/2016 by Elizabeth in category: scheduling software articles
As the scheduling manager of an emergency department, a doctor’s office, or any other medical facility, you have an important, yet demanding job. Your role is to make sure that the facility is properly staffed at all times to ensure patients are receiving the care that they need. However, you must also attend to the needs of your staff, which means that you have to take requests for time off, past days worked, holiday shifts and other pertinent matters and information when creating a schedule.

In the medical field, there are several types of shifts, including: Fixed shifts (the schedule is fixed for certain days and times) Split shifts (shifts that are worked two or more times a day) Irregular shifts (shifts that are worked at different hours on different days of the week) Rotating shifts (different shifts on a weekly or monthly basis)

And these are just some of the shifts that you have to cover and take into consideration when creating a schedule.

Juggling all of these different shifts makes the role of a scheduling manager even more challenging. Shift scheduling software can make it much easier to create a schedule that meets everyone’s needs.

Easily See Availabilities

Scheduling software makes it easier to see all of the different shits that are worked and that need to be filled, while taking requests for time off and past shifts worked into consideration.

Physician scheduling, for example, can be simplified because you can easily see which doctors work what shifts, and create a schedule that accommodates those shifts while still meeting the needs of the physicians and the patients.

Accurately Fill Shifts

Shift scheduling software allows you to ensure every job is filled, while taking into the account the shifts that medical professionals work. For example, if you are in charge of emergency medicine scheduling, scheduling software will allow you to easily see what shifts need to be filled, and place the right professionals on those shifts.

Improve Communication

It can be difficult to keep the lines of communication open with those you are creating schedules for. Doctors, surgeons and nurses, for example, may be in-house, but they are seldom in the same area at the same time. Shift scheduling software makes it easier to stay in touch, since everyone can connect via the provided platform, no matter where they may be.

Control Overhead Costs

Managing several different shifts often leads to problems with overhead costs. When there are many different shifts that need to be scheduled, it can be difficult to keep track of who has been scheduled, and when. This often results in overtime, which increases overhead costs. Shift scheduling software can minimize overhead costs by allowing you to have better control over the shifts you schedule for.

Shift scheduling software is a viable and effective way to overcome the difficulties that are often associated with creating schedules for several types of shifts.

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