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What you should know about hospital staff scheduling software

Posted on 5/16/2019 by Elizabeth in category: scheduling software articles

Managing healthcare staff can be a challenging task from national health systems to emergency departments to long-term care facilities. Paper and pen systems are inconvenient and prone to errors. They also lack the intuitive user interface and ability to navigate the variation of healthcare facilities.

A better system to consider when creating schedules is the use of hospital staff scheduling software. This software is easy to use for both managers and employees, but also very powerful. You can integrate your Time and Attendance and EMR systems to allow for more cost-effective decisions on Worked Hours Per Unit of Service real-time calculations like HPPV, or Hours per patient visit, and HPPD, or hours per patient day.

In addition, tracking HPPD and HPPV can help to ensure each of your hospital units are on target to meet financial goals to help your facility to remain financially healthy. Today, every aspect of hospital care, including patient satisfaction, healthcare staff burnout, and profitability, are scrutinized with a fine-tooth comb. In the fast-changing healthcare environment, hospital staff scheduling software is a tool you cannot afford to do without.

Shift scheduling software, however, does need to take into account:

- Staff preferences for particular shifts, days and units
- Availability of qualified doctors, nurses and other personnel
- Union and regulatory requirements
- Vacations and holidays days off requests

Union and regulatory requirements govern things like:

- Overtime
- Staffing ratios
- Time off between shifts
- Number of hours worked
- Credentials and certifications

Some states' government regulations mandate doctor- or nurse-to-patient ratios, as well as healthcare facilities, must document they're meeting or attempting to meet these ratios by means of staffing reports.

Using documents, paper, online calendars or spreadsheets to schedule staff might be familiar. It may be the way your hospital has always performed physician scheduling. While methods like these might be sliding by, they don't provide the features and capabilities required for increasing efficiency, promoting staff work-life balance and reducing labor costs.

Benefits of Emergency Medicine Scheduling Software

Some benefits of physician scheduling software are:

- Cut the time you spend creating and managing the employee schedule and avoiding unwanted overtime.
- Managing float pools, maintaining mandated staffing levels, and replacing no-shows quickly.
- Ensuring your organization maintains compliance.
- Reducing turnover and improving morale by allowing staff to swap and sign up for shifts.
- Getting alerts when certifications are near expiring.
- Access to schedules via the internet, and through computers, tablets and smartphones.

Hospitals need shift hospital staff scheduling software that's affordable and simple-to-use. Scheduling software has proven to streamline the communication and scheduling of employee schedules to medical professionals.

Each day, many hospitals and healthcare facilities rely on shift scheduling software to ensure they have the right number of doctors, nurses and ancillary staff scheduled by the department, ward/floor, locations, position, skill, job and shift. At the heart of it all is the care of each and every patient. Isn’t it time your hospital did the same? 

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