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A master schedule shows all scheduled shifts. A calendar view of the up to date schedule. The Master schedule is located in the 'Master' tab and the 'Master Schedule' button can be accessed from the 'Provider portal'. Select any provider to make a schedule change or view a provider's contact information. Hover over the shift for shift assignment details. The number of the day will be highlighted in orange for the current day of the month. You have the ability to confirm hours, propose or certify schedules changes, and edit hours or assignment.
Individual Schedule: An individualized schedule showing only the shifts assigned to a single scheduled provider.
Select Sites: (Optional) A schedule of all, one, or selected sites can be displayed. This option allows the user to select which sites to include when printing 'Master' schedules. This enables you to select which Sites are being displayed in the current schedule. Initially displays all 'Sites'. For large schedules that require scrolling in order to view the entire schedule, you can facilitate review and editing of specific 'Site' schedules by limiting the display only to selected site(s). Both shifts and sites can be hidden or shown in calendars.
Confirm All: Any shifts that you have worked but not yet confirmed are highlighted in pink. To confirm your worked hours for the shift(s), you can confirm shift(s) at once by selecting the 'Confirm All' button.
Provider Comment: Comments are displayed at the bottom of each day. 'Provider comments' are shown with a yellow background. If you have added multiple comments about a few days on your requests, you may want to add this information to the 'Location Notes'. This option is located within the 'Provider' tab > 'Shift Requests' screen. Your provider comments are displayed when you are viewing the 'Individual', 'Master', and 'Request' schedules as a reminder of why the day was requested off. You can see all comments for a day by hovering the mouse cursor over any existing comment. The comment will also be printed on your individual and 'Master' schedule.
To add a provider comment: Left click on 'Toggle editing of provider comments (CTRL + 2)' button. The provider comment pencil icon at the bottom of the day will display at the bottom of the day to add a comment. A provider comment window appears containing a text entry area. Type in the entry for the comment.
Propose or certify change: This option lets you propose a schedule change. You have the option to choose from 'Propose a schedule change' or 'Certify a schedule change'. (Your schedule administrator must have given you permission to certify schedule changes.) The schedule will be changed once; the other involved provider accepts the schedule change within the 'My Proposals' screen. (If required by your schedule administrator, final administrative approval may be needed before the actual schedule is changed.) To email your proposal to all or limited individuals: your email proposal is automatically generated, and cannot be edited. If you wish to add any comments about the Certify schedule change or proposal, please enter them in the 'Comment' area.
Show provider availability: A list of providers available for a shift can be obtained from the 'Master' schedule tab from a menu item.
Show contact: Displays the provider's contact information which includes the phone numbers and email address.
Confirm hours: Any shifts that you have worked but not yet confirmed are displayed with a pink background color. Click on a worked shift to 'Confirm hours' or 'Edit hours or assignment'. Any 'Pure adjustment' hours that you have worked are already confirmed and are listed with the letter 'A'. Click on a 'Pure adjustment' entry to 'Void hour confirmation' or 'Edit hours or assignment'. You can click the 'Confirm All' button to confirm all shifts that have been worked to date. Then, you can edit the hours of any confirmed shifts that need changes; click on the shift, then select the 'Edit hours or assignment' option. Any split shifts are shown with the letter 'S' next to the shift name. Before confirming your hours, you can view how the hours of the shift are being split by holding your mouse cursor over the shift name; a summary of the split will be displayed.
Note: Clicking on shifts that start after the current time will have no effect.
Edit hours or assignment: You have the option to adjust the start and end time of your shift and include a reason.
Void hour confirmation: You have the ability to remove your confirmation of hours if you needed to adjust a shift or clear by selecting the 'Void hour confirmation' option.
Show all providers for split shifts in master schedules: This option only displays if your schedule administrator has enabled this feature. View all provider names within the split shift on 'Master' schedules.
Swap Meet and directed proposals: Highlighted shift color within the 'Master' tab and the menu item 'Act on proposal' allows to respond to proposal directly from the shift.
The master schedule displays more than 1 schedule: This option only displays if your schedule administrator has enabled this feature for a group that has multiple schedules separate. Read only access to the 'Master' schedule of other locations to all active providers at the current location (i.e., the location that corresponds to the current screen).